Secure data destruction is essential for protecting sensitive information. Companies across many industries need to dispose of data properly to protect employees, partners, and most of all clients.
Keep reading to find out more about the kinds of information that should be destroyed and what industries benefit from buying the proper equipment for data destruction.
What Merits Secure Data Destruction?
There are certain types of information that are especially vulnerable to the threat of hackers. Destroy these documents as soon as possible.
Personally Identifiable Information
“Personally identifiable information” is the term for data that reveals an individual’s identity. It could be a social security number, bank account number, their age, name, or any other records that could distinguish someone.
This type of information has become more vulnerable than ever in the age of technology. That is why the National Institute of Standards and Technology (NIST) puts out guides periodically to advise businesses on best practices.
They are available for free on the NIST website and can guide you through secure data destruction of both digital and non-digital material.
With the increase in data and identity theft, it is more important than ever to properly dispose of sensitive information. You should never simply discard a hard drive or throw your files away. You never know whose hands they might end up in.
If you are wondering how long you should hold onto information before shredding it, there are a few different answers. If tax-related, the IRS has six years to challenge your past returns, therefore, it should be kept for seven years.
For property records, you should hold on to all of the information you have for six years after the home has been sold. This is to back up your tax returns in the event of an audit.
Bank records should be shredded if they will not be needed in the long-term. Paycheck stubs should be shredded at the end of the year. This is to ensure that you can match your stubs with the W-2 form that your employer gives you.
The Health Insurance Portability and Accountability Act (HIPAA) was passed in 1996 and requires all healthcare providers to maintain compliant records of their patients.
That makes the medical industry one of the biggest buyers of equipment and services for data deletion like shredders and hardware destruction services.
All universities need to protect the information about their students. The Family Educational Rights and Privacy Act (FERPA) protects this right.
FERPA prevents educational institutions from disclosing any information about their students for unauthorized use. That is why school have to be very careful to properly dispose of information a few years after their students matriculate.
Industries That Benefit From Secure Data Destruction
Depending on what industry you are in, you might need routine document shredding, records purges, or even hard drive destruction.
Some of the industries that use these services are:
If you are looking for equipment for your secure data destruction needs, check out some of our products today.
If you’re interested in the process of reducing or eliminating an unwanted magnetic field stored on tape and disk media such as computer and hard drives, check this link that will take you to our main page for degaussers. https://www.datastroyer.com/degaussers/